Creating a Reconciliation Transaction

Field/Button/Tab

Status

Description

Broker Reference #

Optional

Enter the broker reference number.  This is the number that identifies the shipment for the broker.

Shipper Reference #

Optional

Enter the shipper’s reference number.  This is the number that identifies the shipment for the client/shipper.

Transaction Location

Mandatory

The location that the reconciliation transaction is being initiated.  The branch office will default from the user profile.  If you’d like to change this, click the ellipsis and choose the location from the pick-list.

Client

Mandatory

This is the importer for this reconciliation transaction.  Click the ellipsis and choose the importer from the pick-list.  You can view the importer's profile by clicking the information button, after choosing the importer.

Bill To

Optional

This is the bill-to party for this reconciliation transaction.  Click on the ellipsis to choose the bill-to party from the pick-list.  You can view this party’s profile by clicking the information button, after choosing the bill-to party.  

Fee Schedule

Optional

This is the fee schedule to use, when billing for this reconciliation transaction.  The fee schedule for the bill-to party will default, after you choose the bill-to party.  Click the ellipsis to choose the fee schedule from the pick-list.  

Action Code

Mandatory

Enter the action code for this reconciliation transaction, or choose from the pick-list by clicking the ellipsis.  This is the code that indicates whether you are adding, replacing, or deleting this reconciliation.

Create Bill

Button

Click to prepare the bill for this reconciliation transaction.  This can also be done after the reconciliation is completed.  See the Billing section of this manual for more details.

Open Attached Reconciliation

Button

Once you’ve completed this reconciliation transaction screen, click this button to open the AES/Shipper’s Export Declaration screen.  This will auto-save your transaction.