NHTSA - National Highway Traffic Safety Administration

This section of the manual contains the instructions for entering NHTSA into the appropriate PGA screens.

Field/Button	Status	Description
Agency	Mandatory	Must be NHT.
Program	Mandatory	Select one of the 5 options from the pick list
Processing Code	Not used	Not used
Disclaimer	Conditional	For DISCLAIM you would select Program OFF and then add disclaimer A and hit OK
OK/Cancel	Buttons	Click OK to save the PGA Information and move on to the next screen. Cancel will cancel and go back to the PGA screen without saving.

Field/Button

Status

Description

Electronic Image Submitted

Conditional

Electronic Image Submitted – Indicator alerting NHTSA and CBP that documents have been submitted via DIS

Images are MANDATORY for the following:

· 872 - Signed MFG Compliance Letter

· 165 - DOT Conformance Bond for HS-474

· 874 - Official Order

· 871 - Importer’s Substantiating Document

· 875 - Incomplete Vehicle Document

· 958 - Motor Vehicle Equipment Mfg’s written Statement

SB TIP: In order to prevent a PGA Warning when transmitting data electronically, images should be sent via DIS before transmitting the Entry.

Item Type

Mandatory

Defaulted to P for Product.

Field/Button	Status	Description
Add/Edit/Del	Button	Click Add or Edit to open the Trade Name screen. Click Del to delete a line.
Trade Name / Brand Name	Mandatory	The make of the product by manufacturer or distributor from the label or invoice.
ID Number Qualifier	Conditional	The qualifier indicates the type of number that is used to identify the item, e.g., VIN number, serial number, or engine number. (VIN (AKG) is MANDATORY for ALL vehicles)
Model	Conditional	Code or name of the product (or component). (MANDATORY for Program MVS)
Mfg Month / Mfg Year	Conditional	The month and year the product (or component) was manufactured. (MANDATORY for Vehicles Imported under HS-7 Box 1))
ID Number	Conditional	Click Add to enter the unique identity for the item. (VIN (AKG) MANDATORY for all Vehicles)

Field/Button	Status	Description
Add/Edit/Del	Button	Click Add or Edit to open the Product Characteristics screen. Click Del to delete a line.
Category Type	Mandatory	will auto populate based on the Program Code selected
Category Code	Mandatory	Code to describe the reported item category.
Qualifier Code	Conditional	A code indicating the type of essential or distinctive attribute or quality of an item
Drive Side (V01) or Year (V06)	Conditional	Vehicle Driver Side is MANDATORY for ALL Canadian – Certified Vehicles (Box 2B or Box 3)

Field/Button	Status	Description
Add/Edit/Del	Button	Click Add or Edit to open the conditional LPCO detail screen. Click Del to delete a line. MANDATORY for the following HS-7 Box #’s: Box 3 NH0 - Registered Importer Number- LPCO Type, Transaction Type and Number ONLY Box 3 NH3 - Vehicle Importer Eligibility Number- LPCO Type, Transaction Type and Number ONLY Box 7 NH2 - NHTSA Import Permission Letter Box 10 NH2 - NHTSA Import Permission Letter Box 13 NH0 - Registered Importer Number- LPCO Type, Transaction Type and Number ONLY Box 13 NH2 - NHTSA Import Permission Letter Formatting examples: NH0 – Registered Importer Number A-NN-NNN ie. R-90-007, R-95-345 NH2 – NHTSA Import Permission Letter NN-NNNN-NNNN ie. 07-1401-0001, 10-1203-0234 NH3 – Vehicle Importer Eligibility Number AAA-NNN ie. VSA-080, VSP-123, VCP-456
LPCO Type	Conditional	Identifies the type of license, permit, certificate or other.
LPCO Transaction Type	Conditional	Enter the transaction type
LPCO Number (or Name)	Conditional	Identifies the number assigned to the Permit.
LPCO Date Qualifier	Conditional	Enter the date qualifier
LPCO Date	Conditional	Identifies the date of the Permit
LPCO Quantity	Conditional	Identifies the quantity from the LPCO.
LPCO UOM	Conditional	Valid Unit of Measure code

Field/Button	Status	Description
Add/Edit/Del	Button	Click Add or Edit to open the product entities screen. Click Del to delete a line.
Copy Entity Data	Button	Once you have entered an entity you can copy it for other entity roles
Entity Role Codes	Mandatory	Each entity indicates when it is mandatory
Entity ID Type	Conditional	Select an Entity ID Type if you have an Entity ID. Entity ID Type and Entity Number – ONLY MANDATORY when sending Tire Mfg Code or Glazing Mfg Code
Entity Number	Conditional	Enter an entity number to correspond with the Entity ID type
Name	Conditional	Name of the entity.
Address 1	Conditional	Address 1 of the entity, mandatory if name is entered.
City	Conditional	City of the entity, mandatory if name is entered.
State	Conditional	State of the entity, mandatory if name is entered.
Country	Conditional	Country of the entity, mandatory if name is entered.
Address 2	Conditional	Address 2 of the entity.
Apartment/Suite Number	Conditional	Apartment/Suite Number of the entity.
Postal Code	Conditional	Postal code of the entity, mandatory if name is entered.
Add/Edit/Del	Button	Click Add or Edit to open the Individual Entities screen. Each Entity added must have an Individual Entity added. (This is a point of contact) This CAN be the filer’s contact info. Click Del to delete a line.

Field/Button	Status	Description
Name	Conditional	Name of the individual at the company. MANDATORY for all Roles
Individual Qualifier	Conditional	Individual Qualifier MUST match the Entity Role Code.
Phone Number	Conditional	Phone number of the individual at the company.
Email	Conditional	Email of the individual at the company.

Field/Button	Status	Description
Add/Edit/Del	Button	Click Add or Edit to open the Documents screen. Click Del to delete a line.
Importer Has Substantiating Signed Document	Mandatory	Auto populated
Declaration Certification	Mandatory	A code of “Y” (yes) indicating that the entity certifies the application.
Document Identifier	Mandatory	This code indicates the type of document or the specific PGA form number being certified.
DOT HS-7 Box #	Conditional	This number corresponds to the box number from the PGA form. (Example, if DOT HS-7 box 2B is checked, enter “2B”). If no box numbers exist, use the Compliance Description field
Declaration Code	Conditional	Code indicating the declaration/ conformance criteria of an item.
Role Code	Mandatory	Identifies the entity making the declaration certification
Signature Date	Mandatory	Date of the signature
Passport Number	Conditional	Passport number of the individual
Country of Issue	Conditional	The ISO code for the country under whose authority the travel document was issued.
Bond Type	Conditional	A code representing the valid DOT bond type.
Surety	Conditional	The three-digit surety code assigned to the surety company that underwrites the DOT conformance bond.
Amount	Conditional	The value of the DOT bond in whole US dollars.
DOT Bond Serial Number	Conditional	The surety bond tracking number.

Field/Button	Status	Description
Add/Edit/Del	Button	Click Add or Edit to open the Remarks screen. Click Del to delete a line.
Remark Type Code	Conditional	When HS-7 Box 6 is declared, then Remark Type Code = NHE, Remark Code = NEM and Remark Text = two-letter ISO Country code that identifies the Importer’s Embassy. Select a remark type code.
Remark Code	Conditional	A code indicating the remark. If a Remarks Type Code is reported, either a “Remarks Code” or “Remarks Text” is required.
Remark Text	Conditional	Enter the remark text.

Once you are at the bottom of the PGA screen, click "Ok" to return to the Line Items screen.